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Resource Index for CCR&R University Shared Resources
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- Social Media Policy
- Subsidy Management
- Data Resources
- FCC background information
- COVID-19 Resources
- CCANJ University Home
Stakeholder Convening, September 2018
Supporting Family Child Care in New Jersey
CCANJ Goals: attract new people to the family child care profession; raise public awareness about family child care as a vital community resource; and demonstrate the role of the CCR&Rs.
In the Summer 2018, CCANJ sought and contracted with a consultant to facilitate a process and project to boost support for family child care and CCR&R in New Jersey. This phase of the project included three steps:
- fact-finding and exploration with stakeholders
- one convening of stakeholders
- a report on the recommendations of the stakeholders.
Following that work, CCANJ contracted with the consultant to move forward on the recommendations of the project. Stakeholders had come together with a willingness to collaborate and identified recommendations for the work ahead. The documents below mark the evolving work of CCANJ, CCR&R staff, and family child care providers in pursuit of project goals.
- Meeting Agenda (September 15, 2018)
- Participant List
FCC Report & Recommendations
- Convening Summary Report on the Findings and Stakeholder Recommendations (October 2018)
- Prioritized Recommendations from September Convening (November 2018)
- FCC Presentation: A Collaborative Vision, to the Nicholson Foundation (March 2019)
- Supporting Family Child Care in New Jersey final report (June 2019)
- Supporting Family Child Care Infographic (June 2019)
- New Jersey Mothers are Working: Where are the Children? (One pager, July 2019)
Workplans, Updates, and Discussions
Data and Reports from the Field
- Closing the Gap: How CCR&Rs Can Help Communities Meet Their Child Care Supply and Demand Needs, Child Care Aware of America (May 2019)
- New Jersey Family Child Care Landscape Report, All Our Kin (November 2018)
- No Room For Babies, Advocates for Children of New Jersey (ACNJ) (May 2017)
- Child Care Supply by Congressional District, Center for American Progress, CAP (April 2019)
- America’s Child Care Deserts, Center for American Progress, CAP (December 2018)
- Interactive Child Care Desert Map, Center for American Progress, (Spring 2019)
- NJ child care capacity data from December 2018 CAP report- note, the report does not include FCC capacity).
CCANJ FCC Survey Related Work
- CCANJ FCC Survey Brief Summary (1 pager) (September 2018)
- CCANJ FCC Survey Detailed Response Summary (September 2018)
- CCANJ FCC Survey Questions – English version (April 2018)
- CCANJ FCC Survey Questions – Spanish version (April 2018)
CCA NJ FCC Committee
- CCA NJ FCC Committee Memo, Sept. 26, 2019
Family Child Care Videos
- Bergen County Family Child Care
- Invest in US: Quality Local Care (First Five Years Fund, 2015)
Helping Family Child Care to Thrive Through the Public Health Crisis and Beyond
In January 2020, there were 1,486 registered family child care providers in New Jersey. In May, Child Care Aware of New Jersey and the New Jersey Family Child Care Providers Association conducted a survey to better understand the family child care home landscape and providers’ needs for re-opening.
COVID-19 Impact. Among the 1,014 family child care providers who responded to the survey, 346 closed due to the pandemic (218 responded in English and 128 responded in Spanish). Two-thirds of survey respondents indicated they have remained open and reported this was out of necessity – her own income and economic well-being, and families have been counting on her.
The number of registered family child care programs in New Jersey has been declining over the past decade. As the state looks to re-open businesses and services to jumpstart recovery, working parents will need access to child care. With parent anxiety high related to potential COVID-19 exposure, there could be a shift in parent preferences for the smaller child care settings offered in neighborhood family child care homes. Both open and temporarily closed family child care providers will need meaningful support to welcome children and keep everyone (including themselves) healthy and well.
New Jersey Family Child Care Home Provider Survey Results and Recommendations
Additional findings will be reported!
August 2020 FCC Survey
Family Child Care Provider Staff Resource Page
Enforcement Forms
- Form 1 - Pre-enforcement (15 Day letter) - inspection violations report (4/19/21)
- Form 2 - Pre-enforcement (10 Day letter) - based on CARI substantiation for a household member or staff member other than the provider (4/19/21)
- Form 3 - Confirmation of Removal of Individual with Substantiated Child Abuse/Neglect from a FCC provider (4/19/21)
- Form 4 - Notice of Denial of Application for a FCC Provider Certificate of Registration, Local Appeal Option (4/19/21)
- Form 5 - Notice of Denial of Application Based on a CARI Background Check (4/19/21)
- Form 6 - Notice of Denial Based on DCF Investigation or Disqualifying Crime (4/19/21)
- Form 7 - Notice of Refusal to Renew- Local Appeal Option (4/19/21)
- Form 8 - Notice of Refusal to Renew Based on Results of DCF Investigation or Disqualifying Crime (4/19/21)
- Form 9 - Notice of Suspension of FCC Provider Certificate- Local Appeal Option (4/19/21)
- Form 10 - Notice of Suspension- Pending DCF or Criminal Investigation (4/19/21)
- Form 11 - Notice of Suspension with Closure for DCF or Criminal Investigation (4/19/21)
- Form 12 - Notice of Revocation- Local Appeal Option (4/19/21)
- Form 13 - Notice of Revocation of FCC Certificate with Closure based on DCF investigation or criminal conviction (4/19/21)
- Form 14 - Notice of Revocation or Refusal to Renew with Closure of FCC Provider based on result of a CARI background check (4/19/21)
- Form 15 - Your Appeal Rights (4/19/21)
- Form 16 - Office of Administrative Law FCC hearing request blank form (4/19/21)
- Form 17 - Local Appeals Process 2021
- Form 18 - Enforcement Action Checklist (4/19/21)
- Form 19 - Sample FCC Parent Notification letter (if Registration is suspended, revoked, or refused for renewal)
- Form 21 - Notice of Suspension with Closure Due to CHRI Background Check (4/19/21)
- Form 22 - Notice of Revocation with Closure based on CHRI Background Check (4/19/21)
- Form 23 - Confirmation of Removal of Individual with Disqualifying Crime from a FCC home (4/19/21)
Family Child Care Staff Contact List
- Please help us keep this up to date by letting us know when someone leaves and when someone is hired!
County Infographics with CCR&R Agency Logos
Child Care Subsidy Infographics:
- Bergen (English & Spanish)
- Burlington (English & Spanish)
- Camden (English & Spanish)
- Essex (English & Spanish)
- Hudson (English & Spanish); Hudson double-sided
- Hunterdon (English & Spanish)
- Mercer (English & Spanish)
- Middlesex (English & Spanish)
- Monmouth (English & Spanish)
- Morris (English & Spanish)
- Ocean (English & Spanish)
- Passaic (English & Spanish)
- Somerset (English & Spanish)
- Sussex (English & Spanish)
- Union (English & Spanish)
- Warren (English & Spanish)
FCC Registration Infographics:
- Bergen (English & Spanish)
- Burlington (English & Spanish)
- Camden (English & Spanish)
- Essex (English & Spanish)
- Hudson (English & Spanish) and Two-Sided (E&S)
- Hunterdon (English & Spanish)
- Mercer (English & Spanish)
- Middlesex (English & Spanish)
- Monmouth (English & Spanish)
- Morris (English & Spanish)
- Ocean (English & Spanish)
- Passaic (English & Spanish)
- Somerset (English & Spanish)
- Sussex (English & Spanish)
- Union (English & Spanish)
- Warren (English & Spanish)
CCANJ FCC Committee
Infographics (no logo) for use on social media or other purposes
Materials Related to 2018 Discussion Forum with CCR&Rs and FCC Providers
- Presentation to CCANJ (January 2019)
- Executive Director Discussion Notes re All Our Kin in NJ (February 2019)
- Agenda, CCANJ meeting (March 2019)
- Family Child Care Recommendations Discussion (March 2019 CCANJ meeting)
- The Case for the Work (March CCANJ meeting)
- Agenda, FCCONJ meeting (March 2019)
- Agenda, FCCONJ meeting (April 2019)
- Facilitating Peer Support and Strengthening Relationships (April 2019 update)
- FCCONJ presentation to CCANJ (May 2019)
- Agenda, FCCONJ meeting (May 2019)
- CCANJ paper distribution plan (June 2019)
- Update on CCANJ policy agenda (July 2019)
- Update on FCCONJ transition (July 2019)
FCC Start Your Own Business Infographics:
- Bergen (English & Spanish)
- Burlington (English & Spanish)
- Camden (English & Spanish)
- Essex (English & Spanish)
- Hudson (English & Spanish) and Hudson Two-Sided (E&S)
- Hunterdon (English & Spanish)
- Mercer (English & Spanish)
- Middlesex (English & Spanish)
- Monmouth (English & Spanish)
- Morris (English & Spanish)
- Ocean (English & Spanish)
- Passaic (English & Spanish)
- Somerset (English & Spanish)
- Sussex (English & Spanish)
- Union (English & Spanish)
- Warren (English & Spanish)
Inspection "How To" Resources
Fingerprint Background Check Enforcement Procedures
- NJ Dept. of Children and Families full document (PDF and Word version)
- Form 1: Pre-Enforcement 15-Day Letter
- Form 6: Denial Letter
- Form 8: Refusal to Renew Letter
- Form 21: Suspension with Closure Letter
- Form 22: Revocation with Closure Letter
- Form 23: Confirmation of Removal of Individual
Standard Operating Procedures (SOPs) for Registered FCC and FFN
Registered FCC
Family, Friend and Neighbor (FFN)
Home Inspection
- Home Inspection SOP (NORWESCAP)
- FCC Initial Inspection (Camden)
Renewal Inspection
- FCC Renewal Letter Notice - FCC Certificate Expiring, Forms & Requirements (Camden)
- Renewal Inspection SOP (NORWESCAP)
- Renewal Inspection (Camden)
- FCC Renewal Application Instructions for Providers
Other Inspections
- FCC Re-Inspection (Camden)
- FCC Re-Inspection Time Frames Guide (Camden)
- FCC Pop-Up Monitoring (Camden)
- FCC Complaint Inspection (Camden)
Home Inspection
- FFN/Approved Home Inspection SOP (NORWESCAP)
Renewal Inspection
- FFN/Approved Home Provider Checklist (Camden)
Other Inspections
NJCCIS Checklists (Organizing Tool for Folders/Notebook)
- NJCCIS Checklist for Registered FCC Provider's File Lay-Out
- NJCCIS Checklist for FFN/Approved Home Provider's File Lay-Out
- FCC Provider Registration Checklist (list of requirements/OOL)
- FFN/Approved Home Provider Checklist (Camden)
- Provider Record Requirements Checklist (Mercer)
- Mandatory Child Information Checklist (Mercer)
- Mandatory Provider Operational Forms Checklist (Mercer)
Paperwork and Forms for Registered Family Child Care Providers
Family Child Care Provider Packet
Family Child Care Child Enrollment Packet
Family Child Care Applicant Packet
Family Child Care Applicant Packet (CCR)
Individual Forms:
- Application form for FCC Registration English and Spanish
- Provider Reference Form English and Spanish
- Alternate Provider Reference Form English and Spanish
- Declaration Form English and Spanish
- Expired FCC Application (6 months validation, contact us if interesting in continuing the registration process) English and Spanish
- FCC Welcome Letter Spanish
Health Forms:
- Provider Health Examination Form
- Substitute Health Examination Form (English & Spanish)
- Staff/Household Member Health Examination Form
- TB Test Form
Background Check Forms
- CARI Email Request List
- CARI Email Request List INTERNAL CHECKLIST
- Criminal Conviction Disclosure Form English and Spanish
- Fingerprint Background Check Letter
- Fingerprint Background Check Instructions for Applicants
- Out-of-State Background Check Disclosure Form
Misc. Admin
- IRS W-9 Form (Fillable)
- IRS W-9 Form & Instructions
- Employment Disclaimer
- Receipt of Requirements for FCC Registration
- FCC Registration Manual (OOL)
- Family Child Care Provider Packet (CCR)
- Mandatory Operational Forms Packet (Mercer)
- Suggested Operational Forms Packet (Mercer)
- NJCCIS Instructions English and Spanish
FCC Provider Forms & Templates
- Emergency Phone Numbers (Community- Police, Fire, etc.)
- Attendance Record
- Weekly Attendance Form (Spanish)
- Fire Drill Evacuation Log (English & Spanish)
- Lockdown and Shelter-in-Place Log
- Family Child Care Visitors Log
- Field Trip Permission Form
- Incident Report Form (English & Spanish)
- Notice of Exposure to a Communicable Disease
- Care Plan for Children with Special Health Needs
- Checklist for Orientation Training
- Receipt for Manual of Requirements
- FCC Manual of Requirements (OOL)
- Megan's Law Form English and Spanish
- Sample Contract between Parents and Provider (English and Spanish)
- Family Child Care Child Enrollment Pkt (CCR)
- Child Mandatory Forms Packet (Mercer)
- Only If It Applies Sample Child Forms Packet (Mercer)
- Suggested Child Forms Packet (Mercer)
Family & Child Related Forms
- Information to Parents about FCC Registration
- Parent Signature Form for Receipt of Information to Parents Statement
- Children's Enrollment Application
- Basic Parent Child Information (Spanish)
- Emergency Medical Authorization
- Medical Declaration Statement for Schoolage Child Care & Spanish School-age Form
- Universal Child Health Record
- Instructions for Completing Universal Child Health Record Including Contraindication and Medical Exemption for Immunizations
- Medication Administration in Child Care Policy and Procedures
- Medication Permission Form and Log
- Authorization to Leave Premises & Authorization to Transport (English & Spanish)
- Permission for Water Play
- Field Trip Permission Form
- Social Media Policy English and Spanish
- FCC Parent-Provider Agreement
- Authorization to Pick Up Child for FCC and FFN English and Spanish
Family Child Care Emergency Action Plan Packet (CCR)
FCC Provider Forms & Templates
- Emergency Phone Numbers (Community (Fire, Police, Poison, and Family Info)
- Our Schedule English and Spanish
- Emergency Supply List
- FCC Provider Emergency Preparedness Plan (Template)
- How to Make a Home Fire Escape Plan
- Escape Plan
- FCC Emergency Evacuation Plan Spanish
Family Child Care Emergency Action Plan Packet
FFN Packet
FFN Packet (CCR)
- FFN/Approved Home Checklist (Internal Checklist, Camden)
- FFN/Approved Home Checklist (CCR)
- Requirements for FFN Homes (Camden)
- FFN Welcome NJCK Letter Spanish
- FFN Appointment Letter Spanish
- FFN Requirements Letter Spanish
Individual Forms:
- Notification of Request for Child Care Services
- Notification of Request for Child Care Services Ack Form
- FFN Provider Application (Camden)
Health Forms
- Physician Statement Form Child Care Provider
- Physician Statement Form Child Care Provider RENEWAL Form
- Physician Statement Form Household Member
- Physician Statement Form Household Member RENEWAL Form
Background Checks Forms
- FFN CARI Email Invite, Provider & Household Member (CCR)
- CARI request NJCK form Spanish
- CARI request WFNJ form Spanish
- CARI Email Request List & Instruction (CCR)
- CARI Email Request List (Camden)
- CARI Checklist INTERNAL (CCR)
- Criminal Conviction Disclosure Form
- Fingerprint Background Check Letter
- Fingerprint Instructions for Applicants
- Out-of-State Background Check Disclosure Form
Misc. Admin
Family & Child Related Info & Forms
- Information to Parents Notice about FFN
- Information to Parents Notice Signature Page
- Information to Parents about FFN (Camden)
Child Related
- Child Enrollment Application
- FFN/In-Home Provider Emergency Contact Card
- Child Emergency Card (Camden)
Child Health Related
- FFN Medical Information Contact Form (for kids) & Emergency Authorization
- Universal Child Health Record
- Emergency Medical Authorization
- Medication Administration Form
Misc. Forms Related to Children in Care
Subsidy Program
FFN Emergency Packet
Checklists for Registered FCC and FFN/Approved Homes
FCC Renewal Letters/Notifications
Renewal Letters/Notifications
- 90 Day Notice/FCC Renewal Letter & Requirements English and Spanish
- 45 Day Notice/FCC Renewal Letter & Requirements
- 10 Day Notice/FCC Renewal Letter & Requirements
- CPR/First Aid Letter Expired/Expiring
- FCC Violation Letter (Spanish) and Spanish violation letter2
- FCC 3 year renewal violation letter Spanish
- Operating in Full Compliance letter English and Spanish
- Violations need to be corrected letter English and Spanish
- FFN Violations Letter Spanish
DFDIs for FCC & DFD Info
- DFDI 23-05-5 Health and Safety Training Requirements May 19, 2023. RESCINDS DFD #23-04-01
- DFDI 23-05-05 Attachment 1, Health & Safety Training Provider Notice
- DFDI 2305-05 Attachment 2, Health & Safety Training Provider Notice- Spanish
- DFDI Health and Safety Training Requirements (DFDI 23-04-01, April 1, 2023). Rescinds DFDI #17-02-05.
- DFD Provider Notice: Health and Safety Training Requirements (April 1, 2023)
- Registered FCC and Approved Home CCDBG Criminal Background Check Tracker Submissions (May 1, 2023)
- Monthly Policy Review Meeting, Citizen and Immigration Status and Health & Safety Training for CCAP Providers (Slides, April 28, 2023)
- Federal Register Notice, Dept. of Justice, Verification of Citizenship Guidance (November 17, 1997)
DFDIs for FFN
- NJCCIS/EXPEDITE Approved Home Inspection Form *NEW* Provider Compliance Questions (July 2022)
- Self-Arranged Care Inspection for FFN/Approved Homes (July 2022, Word Version)
- DFDI Updated Approved Home Inspection Checklist Memo (DFDI 23-05-01, May 1, 2023). Rescinds DFDI #14-04-03.
- DFD Attachment 1 Self-Arranged Care Inspection Checklist Form (Checklist for DFDI #23-05-01)
- DFDI Health and Safety Training Requirements (DFDI 23-04-01, April 1, 2023). Rescinds DFDI #17-02-05.
- DFD Provider Notice: Health and Safety Training Requirements (April 1, 2023)
- Registered FCC and Approved Home CCDBG Criminal Background Check Tracker Submissions (May 1, 2023)
NJCCIS Tips & Reminders
- CCR&R Technical Assistance (Important Information, Helpful Tips & Reminders), September 16, 2022
NJCCIS Tips & Reminders
- CCR&R Technical Assistance (Important Information, Helpful Tips & Reminders), September 16, 2022
Paperwork and Forms for Family, Friend, and Neighbor (FFN) Care/Approved Homes
Info on 6-Hour Per Year Training
- CCR&R TA Questions Related to 6-hour training (also includes 1 question on citizenship), DFD meeting follow-up to DFDI 23-04-01
- 6-Hour Training Tracker Template (NORWESCAP)
- Sample letter related to annual training with due dates (NORWESCAP)
NJCCIS How-To: How Your Staff Will Associate Themselves with Your Program
